Home > SI Documentation (v16) > User Guide > Purchase Orders > Vendor Portal

Vendor Portal

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The Vendor Portal is where published Purchase Orders will display. The intent here is that your Contact for your Vendor can log in to the Vendor Portal to review your published Purchase Orders.


Note: The Vendor Portal is only available if you are on our Software Assurance (SA) program.


When a Purchase Order is published, the Contact assigned to the Vendor will be sent an email similar to the one shown below:




When they click the [Sign In] button, they will be taken to these login page:


login screen.png


The first time they login they will be prompted to change their temporary password:


change pw.png


Once done, and moving forward each time they login, they will see the Dashboard for the Vendor Portal:




The buttons on the Dashboard are filters or they can click the Purchase Orders tab to view all Purchase Orders:




Once viewing Purchase Orders they can filter further if needed:


further filtering.png


Click on a Purchase Order to view it:




Here they can view, print, or email the Purchase Order:


accept print.jpg


There is a History and Comments tab where they can view the history as well as add comments with the option of emailing you the comment:


history and comments.jpg


Example comment email below:


email example.png


They can add a tracking number for the entire Purchase Order or they can fill in different tracking numbers per item:




They can add a Vendor Reference Number for this Purchase Order by clicking the pencil icon:


vendor ref number.png


When they Accept or Reject the Purchase Order, they will have the option of adding comments, emailing those comments, and adding a Vendor Reference Number (if they have not already done so):


accept comments.png


Example acceptance email below:


acceptance email.png


Fields will update back in SI.


Note: If you are already have the Purchase Order Explorer open when the Purchase Order is accepted/rejected, you will need to click the [Update From] button in the Vendor Portal section of the ribbon:


update from.jpg


They can also manage their profile, change password, and sign out by clicking their name in the upper right corner of the Vendor Portal interface:




SI Users


The above steps where from the perspective of what your Vendor will see when they log in to the Vendor Portal. You can also view the Purchase Order and of course the History & Comments but clicking the [View] button in the Vendor Portal section of the ribbon:


view in vendor portal button.png



user view.png

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