Home > SI Documentation (v12) > User Guide > Purchase Orders > Vendor Portal

Vendor Portal

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The Vendor Portal is where published Purchase Orders will display. The intent here is that your Contact for your Vendor can log in to the Vendor Portal to review your published Purchase Orders.

 

Note: The Vendor Portal is only available if you are on our Software Assurance (SA) program.

 

When a Purchase Order is published, the Contact assigned to the Vendor will be sent an email similar to the one shown below:

 

email.png

 

When they click the [Sign In] button, they will be taken to these login page:

 

login screen.png

 

The first time they login they will be prompted to change their temporary password:

 

change pw.png

 

Once done, and moving forward each time they login, they will see the Dashboard for the Vendor Portal:

 

dashboard.png

 

The buttons on the Dashboard are filters or they can click the Purchase Orders tab to view all Purchase Orders:

 

buttons.png

 

Once viewing Purchase Orders they can filter further if needed:

 

further filtering.png

 

Click on a Purchase Order to view it:

 

click.png

 

Here they can view, print, or email the Purchase Order:

 

accept reject print.png

 

There is a History and Comments tab where they can view the history as well as add comments with the option of emailing you the comment:

 

history and comments.png

 

Example comment email below:

 

email example.png

 

They can add a Vendor Reference Number for this Purchase Order by clicking the pencil icon:

 

vendor ref number.png

 

When they Accept or Reject the Purchase Order, they will have the option of adding comments, emailing those comments, and adding a Vendor Reference Number (if they have not already done so):

 

accept comments.png

 

Example acceptance email below:

 

acceptance email.png

 

When accepted or rejected, the Purchase Order in SI will update with the Vendor Status and Vendor Reference Number.

 

updated fields.png

 

Note: If you are already have the Purchase Order Explorer open when the Purchase Order is accepted/rejected, you will need to click the [Update From] button in the Vendor Portal section of the ribbon:

 

update from.png

 

They can also manage their profile, change password, and sign out by clicking their name in the upper right corner of the Vendor Portal interface:

 

profile.png

 

SI Users

 

The above steps where from the perspective of what your Vendor will see when they log in to the Vendor Portal. You can also view the Purchase Order and of course the History & Comments but clicking the [View] button in the Vendor Portal section of the ribbon:

 

view in vendor portal button.png

 

 

user view.png

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